Keyboard Shortcuts in Microsoft Word


Keyboard shortcuts have a great bearing on the pace and productivity while working on Microsoft word. Use of shortcut keys may deeply influence your efficiency in producing word documents.


keyboard shortcuts in microsoft word


Microsoft word is the most popular software that we use to create and edit text documents. Every now and then a person needs to operate on word. Using keyboard shortcuts is the best way to catalyze your working speed on Microsoft word. Why not then, learn few shortcut keys that will always help you finish your work on time. Here we go,


Shortcut keys in Microsoft Word


Keyboard shortcuts
Description
Ctrl+O
Opens an existing word document
Home
Move to the start of a line
End
Move to the end of a line
Ctrl+Home
Move the cursor to the beginning of the document
Ctrl+End
Move the cursor to the end of the document
Pg up
Move a page above in a document
Pg down
Move a page below in a document
Ctrl+N
Open a new empty word document
Ctrl+A
Select the whole document
Ctrl+C
Copy the selected text
Ctrl+X
Cut the selected text
Ctrl+V
Paste the copied or cut text
Ctrl+backspace
Delete the whole word to the left of cursor
Ctrl+Del
Delete the whole word to the right of cursor
Ctrl+S
Save the current document
F12
Open the save as window
Ctrl+Z
Undo the last action performed
Ctrl+Y
Redo the last undone action
F4
Repeat the last action performed in the latest versions of word
Ctrl+B
Bold the selected text
Ctrl+I
Turn the selected text into italic
Ctrl+U
Underline the selected text
Ctrl+P
Print the document
Ctrl+F2
Print preview of the document
Ctrl+F1
Display or hide the task pane
Ctrl+left arrow
Move to the left of a word
Ctrl+right arrow
Move to the right of a word
Ctrl+upper arrow
Move to the beginning of a paragraph
Ctrl+down arrow
Move to the end of a paragraph
Ctrl+L
Left alignment of the text
Ctrl+R
Right alignment of the text
Ctrl+E
Centre alignment of the text
Ctrl+J
Justified alignment of the text
Ctrl+F
Opens the find and replace box
Ctrl+K
Insert a hyperlink
Ctrl+M
Indent the current paragraph to the right
Ctrl+Shift+M
Indent the paragraph to the left
Ctrl+T
Create a hanging indent
F7
Spell check or grammar check the selection or the document
F1
Opens help
Ctrl+1
Insert single space between lines
Ctrl+2
Insert double space between lines
Ctrl+5
Insert 1.5 line space between lines
Ctrl+Alt+1
Changes the paragraph to heading 1
Ctrl+Alt+2
Changes the paragraph to heading2
Ctrl+Alt+3
Changes the paragraph to heading3
Ctrl+Shift+L
Creates a bulleted list
Ctrl+Shift+F
Changes the font
Ctrl+[
Decreases the font size by 1pt
Ctrl+]
Increases the font size by 1pt
Ctrl+Shift+>
Increases the font size by 2pt after 12pt, else 1pt
Ctrl+Shift+<
Decreases the font size by 2pt till 12pt, thereafter 1pt
Shift+F3
Changes the text to uppercase, lowercase or normal style
Ctrl and +
Changes the text to lowerscript
Ctrl+Shift and +
Changes the text to upperscript
Ctrl+Alt+.
Inserts three dots
Shift+F7
Runs a thesaurus check  
Shift+Enter
Create a soft break
Shift+Alt+D
Inserts the current date
Shift+Alt+T
Inserts the current time
Double click
Used to select a complete word. On a blank line it is used to align the text to left, right or centre by clicking on appropriate parts of the line.
Triple click
Selects the whole line or paragraph
Alt key
This key activates the menubar in Microsoft word. Alt+H for home, Alt+N for insert, Alt+P for page layout, Alt+S for references, Alt+M for mailings, Alt+R for review, Alt+W for view, Alt+JT for design and Alt+JL for layout(All examples from word 2007).


Hope, these few shortcut keys would make your working on Microsoft word a bit easier and refreshing. To find the keyboard shortcuts for Microsoft excel, please refer the post, “Use of shortcut keys in MS Exel”